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Sample Letters: Warning: Bad Performance

sample #1

Warning: Example One: Bad Performance

WARNING #1: BAD PERFORMANCE

To: [NAME, ex. Tom Atkinson]

From: [YOUR NAME]

Date: [DATE, ex. July 5, 1998]

Subject: [NATURE OF BAD BEHAVIOR, ex. Cost overruns at the Western Division plant]


We value your work with us as an employee, and we hope we can continue procuring your services on mutually-beneficial terms. As we discussed on [DATE, ex. June 10, 1998], our chief objective is to [GOAL NOT MET, ex. reduce costs at our Western Division Plant]. Indeed, this is precisely why we procured your expertise.

You will understand, hence, that I become concerned when I hear of [STATE NATURE OF BAD PERFORMANCE, ex. significant cost overruns in that division]. I know you to be an extremely skilled, able and experienced individual. For this reason, I am completely confident in your ability to [GOAL, ex. turn this plant around and eliminate the cost overruns].

[FIRST NAME, ex. John], I understand the nature of your work is not easy. In fact, we hired you exactly because we knew of you abilities to handle tough situations. I want you to know that I will stand behind you and aid you in any way I can.

Please contact me if there is something I can do for you.

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sample #2

Warning: Example Two: Bad Performance

WARNING #2: BAD PERFORMANCE

To: [NAME, ex. Tom Atkinson]

From: [YOUR NAME]

Date: [DATE, ex. July 5, 1998]

Subject: [NATURE OF BAD BEHAVIOR, ex. Cost overruns at the Western Division plant]


[FIRST NAME, ex. John], I am truly becoming concerned about [STATE NATURE OF BAD PERFORMANCE, ex. the cost overruns at your division]. As we discussed when we hired you, and as I mentioned in my memorandum of [DATE, ex. June 15, 1998], we procured your services with the mutual expectation of [GOAL, ex. your reducing costs at our Western Division plant].

It is for this reason, [FIRST NAME, ex. John], that I want to get together with you to discuss and delineate a plan to [GOAL, ex. turn this plant around]. I want to keep you as a valued employee; thatís why I sincerely hope we can accomplish this goal together.

Please contact me at your earliest convenience.

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