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Business Letter

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Thank You Note
SETTLEMENT OFFER ON DISPUTED ACCOUNT BALANCE

[Date]


WITHOUT PREJUDICE

[NAME, COMPANY AND ADDRESS, ex.
Tom Atkinson
COMANY Inc.
14 Edith Street,
Hackney West,
ZIP POST CODE]

Dear [NAME, ex. Tom Atkinson],

In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.

Your [SOURCE, ex. June, 1998 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT]. As you know, we dispute this figure for the following reasons:

[LIST REASONS, ex.
o Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:
    INVOICE #            AMOUNT        DISCOUNT
    2342342            1,000.00        20.00
    3234234            500.00            10.00
    2432342            250.00            5.00
    Total                            35.00
o Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]

Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT]. Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].

Sincerely,


[YOUR NAME, ex. Tony Montana]
 

 
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