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Letter Writing Guide

Business Letter

Cover Letter
Complaint Letter
Resignation Letter
Interview Thank You Letter
Apology Letter
Recommendation Letter
Friendly Letter
Thank You Note


Tom Atkinson
14 Edith Street,
Hackney West,

Dear [NAME, ex. Tom Atkinson],

I was pleased to meet with you on [DATE, ex. Monday]. I was quite impressed with your abilities and skills. Your qualifications are precisely what our firm is looking for and we are delighted to offer you the position of [STATE POSITION, ex. Sales Manager] at [STATE FIRM NAME, ex. ABC Co]. I am certain you will be pleased with the benefits the position and our company provide.

Allow me to outline the terms of our offer. [STATE TERMS, ex. The salary is $50,000 per year, with yearly discretional bonuses tied to your division's net sales. In addition, we offer a signing bonus of $5,000. You will have three weeks of vacation time per year and ten sick days. We would like you to start on Monday, June 23, 1998].

Since we are confident you will be happy at [FIRM NAME, ex. ABC Co], we are willing to hold this position available to you for the next [X] days. Please contact me before then so that we can confirm your acceptance of this offer. Welcome to [STATE FIRM NAME, ex. ABC Co]!


[YOUR NAME, ex. Tony Montana]

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