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Letter Writing Guide

Business Letter

Cover Letter
Complaint Letter
Resignation Letter
Interview Thank You Letter
Apology Letter
Recommendation Letter
Friendly Letter
Thank You Note


Tom Atkinson
14 Edith Street,
Hackney West,

Dear [NAME, ex. Tom Atkinson],

I'm confident that you have been pleased with the performance of your [PRODUCT, ex. Magnaflux compressor] during the past [DURATION, ex. two years] and are looking forward to several more years of efficient use.

However, I would like to remind you that the warranty on your [PRODUCT, ex. compressor] is about to expire. [REASSURE QUALITY, BUT MENTION NEED FOR MAINTENANCE/REPAIR, ex. Although our compressors are of extremely high quality, with tight tolerances designed to last through several years of use, they may require maintenance to ensure efficient operation.] For $[AMOUNT, ex. 725], our [DURATION, ex. one year] warranty extension plan can potentially save you the cost of an expensive repair in the future. [MENTION DETAILS OF WARRANTY, ex. You'll be happy to hear that this warranty includes both parts and labor, with onsite repair by our service technicians for your convenience.]

I've taken the liberty of enclosing our warranty agreement. I urge you to review and return it before [DATE, ex. June 30], at which time your existing warranty expires and your eligibility for the extension lapses.

Thank you for your business. Please call me at XXX-XXXX if I can be of any assistance.


[YOUR NAME, ex. Tony Montana]

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